Condominium Management Services
Financial Management
Financial Management
Financial Management
- Prepare purchase orders for all supplies required for the maintenance of the property
- Issue and maintain a log of security keys and deposit for same, in accordance with the Condominium Board policy, if such security system exists
- Maintain a complete condominium owner’s register file and update changes as necessary
- Prepare newsletters to the condominium owners when required
- Provide an experienced property manager to perform duties efficiently
- Hiring and supervision of qualified personnel where applicable.
- Supervising all services and contracts as to obligations and performance.
- Attending Board of Directors meetings and Annual General Meetings
- Performing regular site inspections and meeting all maintenance and budgetary requirements and obligations
- Maintaining relations with owners of the Corporation and enforcing the applicable by laws and house rules
- Establishment and maintenance of a computerized receivables system
- Establishment and maintenance of separate trust accounts
- Scrutiny, recording and payment of all invoices related to the project
- Provide detailed monthly financial statements, including comparisons with budget (Current month and year-to-date). Submit actual income and expense statements with a year-to-date column, plus a column indicating the year-to-date budget
- Preparation of budget and expenditures
- Formulation of capital reserve budget; predicted upon results of a comprehensive reserve fund study
- Attendance at scheduled meetings of the Board of Directors with presentation of financial and management reports
- Prepare and submit all H.S.T. returns
- Prepare non-audited financial statements and general ledgers for Condominium Corporation
- Perform payroll administration
- To keep directors aware of the physical conditions of the building, property, and equipment to ensure that the building’s values and assets are preserved
- Arrange for the preparation of Status Certificates for executives. Cost for any Status Certificates are a direct cost to the condominium owner who requests it.Organize work orders and scheduling for in-house staff and contractors
Physical Management
Financial Management
Financial Management
- Provide written reports and recommendation to the Board of Directors.
- Administer all contract and maintenance service needs for each individual property, including but not limited to:
- Snow Removal and Landscaping
- Pest Control
- Security Control
- Cleaning and Maintenance of Common Areas
- Garbage Removal
- Janitorial Services
- Fire Safety Inspection and Equipment Maintenance
- Window and Glass Cleaning
- H.V.A.C Maintenance
- Develop and implement a maintenance program relating to all aspects of the physical components of the building including mechanical, electrical, plumbing, fire safety system and insurance
- Detailed assessment of all solicited tenders and quotations; to ensure the best possible contractual maintenance of the complex and a fiscal responsible mandate.
- Establishment of energy and cost saving protocols
- Provide 24 hours a day availability and on call service. All members of our team will become fully familiar with your property. If your property manager is unavailable for any reason, the call will be forwarded to the next managing executive to ensure continuous service
Project Management
Financial Management
Administrative Management
- Diligent Home Property Management services are very professional because they are backed by a team of professionals for contract tendering, engineering, project management and consulting who spare no detail so all capital expenses are handled professionally with properly planned and approved objectives to maximize the value of the improvements owners’ investments. We take pride in every step.
- While many large projects are completed with the guidance of Building Consultants and Engineers, smaller scale projects are often coordinated by the Property Manager.
Administrative Management
Administrative Management
Administrative Management
- Establish and carry out departmental or organizational goals, policies and procedures
- Direct and oversee an organization’s financial and budgetary activities
- Manage general activities related to making products and providing services
- Innovate by applying new technologies in the workplace
- Negotiate or approve contracts and agreements
- Analyze financial statements, sales reports and other performance indicators
- Identify places to cut costs and to improve performance, policies and programs
- Manage your communication needs, including newsletters and notice requirements under the Condominium Act.
Preventative Maintenance
Administrative Management
Preventative Maintenance
- Diligent Home uses an annual planning guide which helps us maintaining the long term preventative maintenance. We always follow the POP Rule – Predictive testing, Observation and Planning. Some of our inspections include semi-annual, annual, monthly and weekly condo inspections.
- We understand that maintenance plays a big role in overall management of your property by minimizing risks of huge damage, liability and costly repairs in the future
- We work only with professional companies who have an extensive and proven history of success, professionalism and respect to your property
Insurance
Administrative Management
Preventative Maintenance
- Building coverage is one of the more complex parts of insuring a corporation. At Diligent Home, we work closely with major insurance carriers to standardize insurance requirements for our Condominiums. A condo corporation master policy typically provides coverage in one of two ways:
- Insures the basic building(s) (walls, roof, floors, elevators) but leaves the individual unit owners with the responsibility of insuring their appliances, carpeting, cabinets, wall coverings, and other items in their unit, and in some instances the interior walls.
- Insures both the basic building(s) and the items within each unit other than unit owner/tenant property.